Are lunches, coffee breaks and/ or dinners included in the registration fee?
No. The registration fee does not include lunches, coffee breaks and/or dinners.
Are there any reduced fees?
Yes. We offer reduced fees to all EADV members.
Residents/Students/Nurses can also benefit from reduced registration fees, provided that they submit a written proof of status with their registration. You can also apply for a scholarship or fellowship. For more information about requirements and deadlines please check the Grants section.
Can I cancel my registration?
Yes. You can cancel your registration within the published conditions and deadlines. Please submit your request by e-mail to the Registration Department. Registration fees will be refunded deducting a handling fee of EUR 50 per person plus EUR 20 of bank charges, if the written request respects the cancellation deadline.
Can I make a name change in my registration?
Yes. Name changes are charged EUR 30 per person during the pre-registration period only. Please submit your request by e-mail to the Registration Department. Name changes are also possible for group registrations within the published conditions and deadlines.
Can I pay by American Express?
No. Payment by credit card is only possible with VISA or MasterCard.
Can I pay by bank transfer?
Yes. Please check the methods of payment page for account information. Please note that the participant name and registration ID must be included on the bank transfer.
Please also note that payment by bank transfer will not be possible after the closing date of the online pre-registrations.
Can I purchase an exhibitor badge?
Only if you are one of the exhibiting companies. All exhibitors must be registered and entry will not be permitted without an official EADV badge. In order to purchase an exhibitor badge please contact: firstname.lastname@example.org
Can I purchase more than 1-day ticket?
No. The daily ticket cannot be requested more than once.
Do I have access to scientific sessions with an exhibitor badge?
No, exhibitors badge allows entrance only to the exhibition area.
Do I need to buy an extra ticket to attend the Networking Symposium?
No. The Networking Symposium is included in the registration fee.
How can I add more delegates to a registration if the registration has already been finalised?
Please send an e-mail to the Registration Department:
We will take care of your request and will make the necessary arrangements, so that you will be able to add one or more participants to your online registration.
How do I register myself/ another person/ a group?
Online registration is the only way. You will first need to sign up and create your account. For more information please check the Registration Instructions.
I am an EADV member but am not able to register with the member fee. What can I do?
Please do not settle the payment if the registration fee is not displayed correctly. Instead, send an e-mail to the Registration Department indicating your membership ID for verification. If the membership is active the fee will be corrected and you will be able to proceed with the online registration.
I am an EADV member but have not renewed my membership. Can I still benefit from the member fee?
Yes, on the condition that you first settle the outstanding payment for your membership dues. To do so, please contact email@example.com
I am in the process of becoming an EADV member but am not sure that my membership will be activated within the deadline. Can I register as a non-member and ask for a reimbursement later on?
No. Participants submitting and paying their registration as non-members will not be entitled to reimbursement if, at a later stage, they become members. To benefit from the member registration fees, please apply no later than one month before the registration deadline, as it takes around four weeks to get a membership application approved. For more information please check the EADV membership page .
I have completed my registration and have received a notification e-mail. Is this the official confirmation letter?
No. A notification e-mail is automatically sent by the registration system for your information when the online registration has been completed. The official confirmation letter is sent out a few days after your payment has been received. Until then your registration cannot be considered as finalised.
Confirmation letters regarding registrations as Resident/Nurse/Student are sent out after receipt of payment and valid proof of status.
I have completed my registration and submitted the payment before a deadline, but I have not yet received a confirmation letter or an invoice.
The processing of your registration may take some weeks. The Registration Department will send you a confirmation letter as soon as the payment will be received. However, invoice will be only sent out upon written request.
I have lost/ forgotten my badge. Can I receive a new one?
Yes, EUR 20 will be charged for the re-printing of the badge.
What are the registration fees and deadlines?
What is a proof of status?
A Proof of Status is an official letter written and signed by the head of department – hospital or academic institution – which confirms the status of the applicant. The document must be issued in English on official hospital/ university letterhead and must be submitted to the Registration Department before the relevant registration deadline. Once the online pre-registrations for the Symposium/Congress are closed, participants still wishing to register will need to bring their proof of status onsite, in order to benefit from the reduced fee.
What is the difference between a “group-individual” and a “group-group” registration?
This is a type of group registration option related to the pick-up material. Once you receive the official confirmation letters you will have to forward them to the participants. By selecting this option, you decide that delegates will pick up their Symposium/ Congress material individually onsite.
This is a type of group registration option related to the pick-up material. Once you receive the official confirmation letters you will not need to forward them to the participants. By selecting this option, you decide that a contact person of your company will pick up the Symposium/ Congress material for the participants.
When can I request an invitation letter?
Invitation letters can be requested only after completion of the registration and full payment.