Group booking

A large number of rooms at a special meeting rate have been reserved by the official PCO, ERASMUS SA.  All hotels are easily and quickly accessible, and they represent different categories.  For listing of hotels and rates visit:

How to Book a Room

Hotel accommodation can be booked with the on-line booking form.

ERASMUS SA Fax: +30 210 7257532

For group reservations (up to 10 rooms) please contact:

Please, take into account that hotels will be confirmed on a first-come-first-served basis. Participants are recommended to reserve hotel accommodation as soon as possible in order to have the best choice of available hotels as demand is high.

A final name list must be made on the group link no later than 30 April 2016.

Group Payment and Cancellation Terms


Payments by credit card or by bank transfer are accepted.

Credit Card

Payments made by credit cards are subject to an additional 2% of the total as handling charges. With reference to the worldwide general terms, please be aware that your credit card will be charged in Euro and hereinafter converted back to the currency of your account.

Bank transfers

Payments must be made to:
Account Number: 103-002320-000855
IBAN Number: GR29 0140 1030 1030 0232 0000 855
Account Holder: Erasmus S.A.

1st Instalment Within 10 days from booking 5 % of the total room price
2nd Instalment 15 September 2015 20 % of the total
3rd Instalment 15 January 2016 55 % of the total
4th Instalment 30 March 2016 remaining payment

Name List

A final name list must be made on the group link no later than 30 April 2016.

Administration Fees

There will be no administration fee for name changes before 30 April 2016. The administration fee for name changes after 30 April 2016 is € 20 per name change. ERASMUS SA shall only accept changes which have been made online or forwarded by the Company representative in writing.


ERASMUS SA  reserves the right to make the following charges in case of cancellation/partly cancellation of the group or reduction in any of the requested rooms (all cancellations are deducted from the latest updated amount of room nights):

a) Until 15 January 2016 a cancellation of 50 % can be made free of charge

b) Until 30 March 2016 a cancellation of 10 % can be made free of charge

Cancellations received after 30 March 2016 are non-refundable unless sold to other participants.

Liability and Insurance

The Meeting Organizer (EADV), its official appointed Housing Bureau (ERASMUS SA) and any suppliers, representatives or agents linked to the organization of the Congress shall not be held liable by any person for any injury, damage, theft, loss, medical problem or inconvenience which may be suffered by any person while traveling to or from, or during such person’s presence in Congress in connection with this Congress. Participants and their guests are advised to purchase their own insurance against any such occurrences.

Force Majeure for Hotel Accommodation

EADV or ERASMUS SA and the Hotel(s) are not responsible for either the partial or total non-execution of the contract in the event of accident, an act caused by a third party, or in case of major force such as: special measures taken by the government or local authorities, total or partial strike, lockout, fire, threats to public safety including terrorism, war, health hazards, natural disasters, flood, or some other comparable events or disaster which prevents the Hotel(s) from accommodating the clients of ERASMUS SA  for the Congress.

Any litigation stemming from the above contract will be tried in Athens, Greece where the Greek law is exclusively ap­plicable.




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